Robert McNamara : biography

The most notable example of systems analysis was the Planning, Programming and Budgeting System (PPBS) instituted by United States Department of Defense Comptroller Charles J. Hitch. McNamara directed Hitch to analyze defense requirements systematically and produce a long-term, program-oriented Defense budget. PPBS evolved to become the heart of the McNamara management program. According to Enthoven and Smith, the basic ideas of PPBS were: "the attempt to put defense program issues into a broader context and to search for explicit measures of national need and adequacy"; "consideration of military needs and costs together"; "explicit consideration of alternatives at the top decision level"; "the active use of an analytical staff at the top policymaking levels"; "a plan combining both forces and costs which projected into the future the foreseeable implications of current decisions"; and "open and explicit analysis, that is, each analysis should be made available to all interested parties, so that they can examine the calculations, data, and assumptions and retrace the steps leading to the conclusions." In practice, the data produced by the analysis was so large and so complex that while it was available to all interested parties, none of them could challenge the conclusions.

Among the management tools developed to implement PPBS were the Five Year Defense Plan (FYDP), the Draft Presidential Memorandum (DPM), the Readiness, Information and Control Tables, and the Development Concept Paper (DCP). The annual FYDP was a series of tables projecting forces for eight years and costs and manpower for five years in mission-oriented, rather than individual service, programs. By 1968, the FYDP covered ten military areas: strategic forces, general purpose forces, intelligence and communications, airlift and sealift, guard and reserve forces, research and development, central supply and maintenance, training and medical services, administration and related activities, and support of other nations.

The DPM—intended for the White House and usually prepared by the systems analysis office—was a method to study and analyze major defense issues. Sixteen DPMs appeared between 1961 and 1968 on such topics as strategic offensive and defensive forces, NATO strategy and force structure, military assistance, and tactical air forces. OSD sent the DPMs to the services and the JCS for comment; in making decisions, McNamara included in the DPM a statement of alternative approaches, force levels, and other factors. The DPM in its final form became a decision document. The DPM was hated by the JCS and uniformed military in that it cut their ability to communicate directly to the White House. The DPMs were also disliked because the systems analysis process was so heavyweight that it was impossible for any service to effectively challenge its conclusions.

The Development Concept Paper examined performance, schedule, cost estimates, and technical risks to provide a basis for determining whether to begin or continue a research and development program. But in practice, what it proved to be was a cost burden that became a barrier to entry for companies attempting to deal with the military. It aided the trend toward a few large non-competitive defense contractors serving the military. Rather than serving any useful purpose, the overhead necessary to generate information that was often in practice ignored resulted in increased costs throughout the system.

The Readiness, Information, and Control Tables provided data on specific projects, more detailed than in the FYDP, such as the tables for the Southeast Asia Deployment Plan, which recorded by month and quarter the schedule for deployment, consumption rates, and future projections of U.S. forces in Southeast Asia.

ABM

Toward the end of his term McNamara also opposed an anti-ballistic missile (ABM) system proposed for installation in the U.S. in defense against Soviet missiles, arguing the $40 billion "in itself is not the problem; the penetrability of the proposed shield is the problem."McNamara, Robert S. (1968), The Essence of Security: Reflections in Office, p. 64 Under pressure to proceed with the ABM program after it became clear that the Soviets had begun a similar project, McNamara finally agreed to a "light" system which he believed could protect against the far smaller number of Chinese missiles. However, he never believed it was wise for the United States to move in that direction because of psychological risks of relying too much on nuclear weaponry and that there would be pressure from many directions to build a larger system than would be militarily effective.McNamara, Robert S. (1968), The Essence of Security: Reflections in Office, p. 164